Before selecting your foam area
Choose an approved outdoor play area separate from running lanes, food tables and dry activities. Grass or artificial turf is preferred. Confirm a working water connection and safe electrical outlet within 50 feet.
- Obtain campus approval for the location.
- Keep emergency routes and exits clear.
- Identify the day-of contact who can provide access.
Create a rotation sheet
List each grade or group, its estimated size and the available activity window. Include transitions so the next class is not waiting inside the active area. Do not assume a single capacity fits every venue.
- Record group ages and attendance estimates.
- Assign a waiting area and a clear exit.
- Allow time to dry off before returning indoors or boarding buses.
Assign supervision responsibilities
The Foam Mania operator manages the equipment. Teachers, caregivers or event staff supervise participants and group transitions. Identify who will manage the queue, belongings and students who prefer to watch.
- Keep a dry rest or viewing area available.
- Explain activity boundaries before each group enters.
- Keep electronics and personal valuables out of the foam area.
Send families a preparation note
Tell families what the activity involves and follow your school’s participation and permission policies. Ask them to send towels, a change of clothes and footwear appropriate for the approved surface. Discuss individual needs with caregivers ahead of time.
- Share the activity date and clothing guidance.
- Explain where belongings will be stored.
- Give families a contact for participation questions.
Confirm the final plan
Review vendor documents, timing, access and weather procedures with your organizer. Refer to the written booking agreement for payment and weather-related changes. The activity should not proceed in unsafe conditions.
- Confirm the operator arrival and service window.
- Identify water and power before event day.
- Keep the school contact and Foam Mania contact available.
Plan your next step
Have a venue-specific question? Contact Foam Mania or explore our setup and booking FAQs.